E-invoicing with InvoiceNow: Register now
Xero is ready for e-invoicing using InvoiceNow. Your business can now enjoy the wealth of benefits e-invoicing offers, including less chance of your invoices being lost or misplaced, reduced manual data entry of incoming invoices or bills and, potentially, faster payment times and improved cash flow.
What is InvoiceNow?
InvoiceNow lets businesses send and receive e-invoices directly between their accounting software systems via the Peppol network.
Unlike sending a PDF file or online invoice via email, the invoice is automatically sent to a buyer’s accounting system through the secure InvoiceNow e-invoicing network. And as long as both the sender and receiver are using InvoiceNow-ready software, e-invoices can be exchanged seamlessly and almost instantly.
What are the benefits of InvoiceNow?
1. Saves time
Incoming e-invoices (bills) are automatically delivered into Xero as a draft bill so you’ll spend less time manually entering bills and have more time to run your business.
How to set up InvoiceNow in Xero
Click Allow access and choose the Xero organisation to connect to Invoici from Storecove.
Invoici collects organisational information from your Xero organisation. Review this information and ensure that a unique company identifier is entered in the appropriate field. This should be your organisation’s UEN (Unique Entity Number).
Once you’re happy the information is correct, tick the checkboxes and click Confirm Details. You’ll see confirmation that your Xero organisation is now connected to the Peppol InvoiceNow network.
Sending invoices with InvoiceNow
When you’re ready to send an invoice to your customer(s), select the email option and enter your contact’s e-invoicing email address. This is a unique @invoi.ci address that contains the organisation’s UEN, e.g. 0195-SGUEN123456789M@invoi.ci where 123456789M is the UEN.
Tip: Add your contact’s e-invoicing email address to the contact record in Xero.
If an email already exists, select Add another person and enter the email as a secondary address and check the box Include in emails.
All invoices sent via the e-invoicing network will show a confirmation message along with a unique transmission ID in the History & Notes section.
Receiving invoices with InvoiceNow
If you receive a bill (an invoice from your supplier) via the e-invoicing network, the bill will be created in a draft status. Review the bill, assign an appropriate chart of account code (eg Sales) and tax rate, and approve.