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E-invoicing with InvoiceNow: Register now

Xero is ready for e-invoicing using InvoiceNow. Your business can now enjoy the wealth of benefits e-invoicing offers, including less chance of your invoices being lost or misplaced, reduced manual data entry of incoming invoices or bills and, potentially, faster payment times and improved cash flow.

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What is InvoiceNow?

InvoiceNow lets businesses send and receive e-invoices directly between their accounting software systems via the Peppol network.

Unlike sending a PDF file or online invoice via email, the invoice is automatically sent to a buyer’s accounting system through the secure InvoiceNow e-invoicing network.  And as long as both the sender and receiver are using InvoiceNow-ready software, e-invoices can be exchanged seamlessly and almost instantly.

What are the benefits of InvoiceNow?

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1. Saves time

Incoming e-invoices (bills) are automatically delivered into Xero  as a draft bill so you’ll spend less time manually entering bills and have more time to run your business.

How to set up InvoiceNow in Xero

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Step 1

Visit the Invoici site and navigate to the integration page and click Connect to Xero.

Step 2

Click Allow access and choose the Xero organisation to connect to Invoici from Storecove.

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Step 3

Invoici collects organisational information from your Xero organisation. Review this information and ensure that a unique company identifier is entered in the appropriate field. This should be your organisation’s UEN (Unique Entity Number).

Step 4

Once you’re happy the information is correct, tick the checkboxes and click Confirm Details. You’ll see confirmation that your Xero organisation is now connected to the Peppol InvoiceNow network.

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Sending invoices with InvoiceNow

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Step 1

When you’re ready to send an invoice to your customer(s), select the email option and enter your contact’s e-invoicing email address. This is a unique address that contains the organisation’s UEN, e.g. where 123456789M is the UEN.

Tip: Add your contact’s e-invoicing email address to the contact record in Xero.

If an email already exists, select Add another person and enter the email as a secondary address and check the box Include in emails.

Step 2

All invoices sent via the e-invoicing network will show a confirmation message along with a unique transmission ID in the History & Notes section.

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Receiving invoices with InvoiceNow

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Step 1

If you receive a bill (an invoice from your supplier) via the e-invoicing network, the bill will be created in a draft status. Review the bill, assign an appropriate chart of account code (eg Sales) and tax rate, and approve.

Need help or more information?

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